The Office of Innovation & Technology (OIT), in conjunction with the Mayor’s Office and with funding from the Bloomberg Philanthropies, is seeking proposals to replace the Big ideas PHL website.
Big Ideas PHL hosts solicitations for professional service contracts less than $32,000. Big Ideas PHL allows City staff to post solicitations as simple text and handle questions and answers in a comments section so they are available for viewing by all interested parties. It also enables email notification when new opportunities are posted. Vendors are able to register to receive email notifications, review solicitations, and ask questions via the comments section.
We seek to make improvements and add features that will garner interest from new vendors, support better proposal writing and better proposal reviewing, and support management and experimentation with better analytics and data.
We do not want to prescribe how to improve Big Ideas PHL in great detail. We have opinions but we also think vendors will have a lot of great ideas and we want to encourage creative and innovative proposals from the vendor community.
However, the following is a list of functionality we would like to pursue, and which we’d like to see reflected in your proposal as much as is possible:
- Easy administrative login to post opportunities and manage the site.
- The ability to give structure to RFP writing, such as via an online template, for more consistent and effective RFPs that still retain the lightweight feel. We will provide RFP components/elements and also welcome input from the selected vendor (and the vendor community).
- Simple to manage question and answer (Q & A) functionality that can support near real time Q & A between solicitation authors and interested vendors.
- Simple proposal submissions (to replace “email us your proposal…”)
- Proposal rating functionality that supports collaboration by the proposal review team and leads to better and more transparent decision making.
- Simple to access analytics and open data regarding the operations of the site and performance.
- Great outreach, including email notification based on vendor registration, opportunity-type filtering, etc.
- A section or approach describing City buying to vendors that will help recruit interest and improve onboarding. We are eager for useful and different ideas from vendors for how to do this.
- Interoperability via a feed or API and other means as guided by OIT
- Cost not to exceed $32,000. (If the list of desired functionality is too great for this budget, give us the best you can.)
We would like to host one public outreach session to the vendor and government communities approximately 2/3rds of the way through the project to solicit feedback and hear from potential users. We would request the selected vendor demo a beta version of the site at this event and be available for questions and discussion. OIT will organize and staff the event, and handle invitations and outreach. Please budget for approximately 3-4 hours for participating in the event itself.
Additionally, we are open minded about how support and hosting will be handled. Likely we will want to oversee management of the site post construction but we are open-minded about vendor thinking on how the site should be supported, particularly if the approach will generate more interest from new vendors over time.
Please post any questions as a comment below this solicitation on bigideasphl.com so that additional information will be available for all potential submitters to review. Any questions sent via email will be directed back to the comments section below the solicitation on bigideasphl.com.
Details on Submitting:
Please send proposals to Todd Baylson (firstname.lastname@example.org) no later than Tuesday 12/22/15 at 5:00 PM EST. Please articulate your proposal to build Big Idea PHL’s replacement as you see fit, but in less than 2,500 words and in no more than 5 pages/slides. How you use the up to 2,500 words and fill up to 5 pages/slides is entirely up to you.
We hope to select a vendor promptly, and begin the work early in 2016. We will work with the selected vendor on a mutually agreeable schedule (it won’t be as compressed as this)
We appreciate that this is a very short turnaround. We are working within the confines of a grant agreement and need to have this occur on an expedited timeline. Thank you in advance for your understanding.
This project is funded by the Bloomberg Philanthropies as part of FastFWD. FastFWD was created through the City of Philadelphia’s participation in the Bloomberg Philanthropies’ Mayors Challenge, a competition to inspire American cities to generate innovative ideas that solve major challenges and improve city life. It included partnerships with GoodCompany Group and the Wharton Social Impact Initiative. FastFWD is an accelerator for promising social impact entrepreneurs that sought to create an onramp for innovation in City government through procurement.