Closed-Special Events Video


The Office of Special Events is looking for a digital media partner (to include a videographer) to create a video highlighting various aspects of Philadelphia’s special events community.

In 2014 and 2015, the City of Philadelphia, through the Office of Special Events, was recognized as a “World Festival & Event City” by the International Festival & Event Association (IFEA).  The 2016 award submission process requires applicants to enter a short video highlighting the unique cultural and positive impact of events on local businesses & communities.  The budget for this project is capped at $5,000.

The proposed timeline of the project is as follows:

  • RFP opens on April 25th, 2016
  • Responses and questions are open through April 29th, 2016
  • Selections for interviews will be made on May 2nd, 2016
  • Final selection will made on May 6th, 2016
  • Begin production on May 7th, 2016
  • Final product due 12PM EST on July 1st, 2016


We suggest that the final product include:

  • Infographics / Overlays
  • Footage from special events (dates and locations TBD)
  • Historical documentation (video, pictures, etc.)


Project Management Assistance

  • Provide consulting services in the development stages of a video production project
  • Work with staff to coordinate roles, responsibilities and expectations for the project
  • Coordinate quality control of all development work and deliverables
  • Ensure the project(s) stay on schedule and within scope and budget

Production and Direction

  • Assist with development of timelines, storyboards and/or scripts
  • Scout locations and schedule shoots
  • Coordinate required personnel and technicians
  • Secure “b-roll” footage from various sources as needed
  • Conduct video shoots, providing all necessary equipment and qualified operators


  • Provide post-production services to edit raw footage into the finished product, including rough cut and final editing, sound mixing and visual effects
  • Provide supplemental graphics and audio as needed
  • Deliver finished product(s) in desired formats

Submitting a Proposal

Interested parties should send a brief proposal to the attention of Olivia Gillison ( no later than 12:00PM EST on Friday, April 29th 2016, including:

  • Information about the individual/company
  • Relevant work samples
  • Cost proposal
  • Creative vision for the project

Note: Please post all questions in the comment section below so you can get a quick response!

*The final product is due no later than 12:00 PM EST on Friday, July 1st, 2016*

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2 comments on “Closed-Special Events Video
  1. Kathryn Lahr says:

    How many events will need to be captured?

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