[Closed] Township Billing Application

 

ISSUE DATE: March 19, 2019

DEADLINE TO SUBMIT PROPOSAL: April 4, 2019  Extended two days.

CONTRACT AMOUNT: Not to exceed $34,000

CONTRACT TIME FRAME: April 2019 – June 2019

 

Philadelphia Water Department’s (PWD) Industrial Waste Unit is seeking to replace the current Township Billing application. The current application collects data from multiple systems including the Bureau of Laboratory Services (BLS) Laboratory Information System (LIMS) to assist the Industrial Waste Unit and the Finance division in the determination of proper bill-back charges to surrounding municipalities.

The replacement Township Billing Database would be added as another module in the pretreatment database, LINKO.

PWD is seeking proposals from qualified vendors. Successful proposals should:

 

  • Migrate current process and data to Linko application
  • Replicate and replace all values (e.g., tables, fields, calculations, and reports) from the Township Billing Database
  • Ability to create and export reports in pdf, word, excel, and .csv formats
  • Convert data (for the past five fiscal years) from the Township Billing Database
  • Clean up data from the Township Billing Database before data conversion
  • Ability to edit within the LINKO Module (only for the designated Township Billing module) such as customize calculations, adding/deleting users, setting up townships, etc.
  • Provide training and user support to the new module

 

Submission Requirements

Respondents should gather the following materials into a single pdf and submit them electronically to Patrick C. Wood at Patrick.C.Wood@phila.gov no later than 5:00 PM EST, Thursday, April 4, 2019.

Proposed Budget/Pricing: Include pricing for all aspects of the project, including any future maintenance or support costs. Indicate the structure of the pricing (fixed price, cost per user, or other).

Timeline: Please provide a detailed timeline of the project with a breakdown of tasks required to complete the project before the deadline of June 30, 2019.

Process:

The Philadelphia Water Department will coordinate the evaluation and selection process, which includes any other stakeholders. PWD retains the right to reject any and all proposals.

Following an initial review of all proposals submitted, a short-list of applicants may be asked to make additional information to PWD prior to selection.

 

Statements and creative concepts generated in response to this request becomes the sole property of PWD. PWD reserves the right to adjust this proposal’s specifications and/or scope of work.

Questions

All questions related to this opportunity should be posted in the comment section of this listing no later than March 26, 2019.

Facsimile proposals will not be accepted. Late or incomplete proposals will not be considered.

Note: Extending deadline for two extra days for answering vendor questions from 3/25/2019.

 

 

2 comments on “[Closed] Township Billing Application
  1. PWood says:

    Questions and Answers

    Comment:
    #1 Replicate and replace all values (e.g., tables, fields, calculations, and reports) from the Township Billing Database

    Question: Based on the point #1 data-core needs to know about the LINKO software database structure. Should we assume that data-core would be provided with all the APIs necessary for the data migration?

    ANSWER: It would be best if the vendor has a relationship with LINKO and can work with LINKO to obtain the APIs.

    #2. Ability to edit within the LINKO Module (only for the designated Township Billing module) such as customize calculations, adding/deleting users, setting up townships, etc.

    Question: Based on the point #2 LINKO being a third-party software data-core would require full access inside the application. Should we assume that PWD would provide us with the necessary access to perform some support and maintenance post data migration activity?

    ANSWER: Yes.

  2. PWood says:

    1. Is the PWD open to a cloud-based billing module outside of Linko?
    ANSWER: No

    2. If so, does the not to exceed number include Hosting and Licensing?
    ANSWER: N/A

    3. Does PWD use the Hosted or On-premise version of LINKO?
    ANSWER: PWD currently uses the on-premise version; moving to cloud version in the next few months.

    4. Is there specific functionality that LinkoSL does not provide that would warrant a solicitation?
    ANSWER: Nothing specific

    5. Including the BLS system, how many other systems will the new Billing Application have to exchange data with?
    ANSWER: The new Billing Application will also have to receive data in the form of a text file from the PWD Collectors’ team.

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